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How to configure an email account in Outlook 2003

Note: There are several versions of Outlook. Make sure which version you are using as they are all a little different.

The purpose of this tutorial is to show you how to setup an email account in the desktop program Outlook 2003 so that you will be able to send and receive email without having to log into webmail.

The first step in doing this is to create the email account, you should have already done that through your hosting cPanel. If you need assistance doing this, please view the tutorial: How to create a POP email account.

Now that we have our account created, lets open the program Outlook 2003 and configure the settings:

  • Once the program opens you will see a top menu bar, click on the Tools link and from the drop-down menu, click on the email accounts link.
  • The email accounts wizard window is now open. Click on the radio button that says *Add a new email account*.
  • Now click on the Next button which takes you to the Server Type window and select the radio button for POP3 then click Next.
  • In the first box, enter the name as you would like it to appear in the *from* field of your Outgoing emails.
  • In the next box, enter your full complete new email address.
  • In the Logon Information section, enter the email username (it will be your email address). The second box is for your email password.
  • Now, go back to the top and enter your Incoming (POP3) and Outgoing (SMTP) server settings in the two boxes:
    • Both the Incoming and Outgoing server settings are mail.yourdomain.com. For example: mail.abc123.net
  • Now click on the More Settings tab to open an Internet Email Settings window then click on the Outgoing Server tab.
  • Check the box for *My outgoing server (SMTP) requires authentication*.

SMTP authentication means that Outlook will logon to your mail server when sending email as well as when receiving to make sure that you are the only one that can send email from your account. Most SMTP servers use the same username and password as the incoming (POP3) servers, so:

  • Mark the radio button that says *Use same settings as my incoming mail server*.
  • Click OK, then click Finish to complete the wizard.

You are now ready to start receiving and sending email from that account in Outlook 2003. Remember, that you must always first create your accounts in your hosting cPanel or they will not work. For additional assistance, contact us by submitting a support ticket.

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